When it comes to team tracking tools, there are many great options available for small businesses, to-do-listers, and everyone between. To help you select the most appropriate tool for your needs, we compare Asana, Slack, and Trello, three of the most popular online collaboration tools. Businesses, non-profits, and even individuals collaborating on personal projects use these tools often. Each has their own benefits and features.
At first glance, Asana may look more like an email inbox, but it’s designed to be “teamwork without email.” The software is web-based, which means you don’t have to worry about installing software. There are also free iOS and Android apps.
Members only receive the updates and messages they want or need without any distracting excess.
Both versions include unlimited projects, tasks, and conversations. Quickly view a list of tasks per project along with status reports and updates from team members. Turn pieces of conversation into scheduled tasks with just a few clicks.
To help teams stay organized instead of getting caught up in a chaotic dashboard, every team member has their own inbox. Members only receive the updates and messages they want or need without any distracting excess.
It’s free to use for up 15 team members and costs $8.33 per member, per month for larger teams.
With the premium version, you can create color-coded custom fields to track specific items within a project and use templates to quickly create new projects. Thanks to integrations with 47 services and tools, you can also create and share files and chat in real-time.
With detailed reports and overviews in the premium version, you’re able to easily see how each project is progressing. You can even mark tasks to let team members know that they can begin work once a specific task is completed by someone else.
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In a comparison of Asana, Slack, and Trello, the most commonly known is Slack. It’s often a winner among team collaboration tools due to the wide variety of integrations and options that it offers.
Slack focuses on team conversations. By default, all conversations are open so the team has a complete view of what’s going on in a project or a specific task. You can also mark conversations as private and only invite certain team members.
This is perfect for quick meetings without anyone having to leave their desks, offices, or homes.
The web-based software is also available for iOS and Android. The free version has limited features, but it’s ideal for trying out Slack.
Every conversation can be organized by channel, which could be a project or task. This allows team members to quickly go to the conversation they need. For a more focused conversation, members are able to send direct messages to a single person or small group. All channels are listed for easy access from a member’s dashboard.
Pricing ranges from $6.67 to $12.50 per user, per month for additional features, storage, support, and security options.
If your team needs more than text-based conversation, they can make voice and video calls directly from any direct message or channel. Members may talk one-on-one or as a group. This is perfect for quick meetings without anyone having to leave their desks, offices, or homes.
Slack is highly focused on integrations with other services. Currently, Slack supports over 200 integrations. All notifications from other services occur within Slack so you never have to switch between apps.
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Trello has quickly become a contender in the comparison of team tracking tools. Individuals use Trello to organize busy schedules and keep track of to-do lists and tasks. At the same time, businesses and teams love Trello for its card-based layout.
Cards then show an updated progress bar so everyone knows how much is left.
If you don’t need any other app or service integrations, Trello is completely free for as many members as you want.
To ensure you’re able to share files with your team, integrations with Dropbox, Google Drive, and Box are included for free. Attachments are limited to 10 MB, though.
Pricing begins at $9.99 per user, per month for more features, such as file attachments up to 250 MB, more integrations and privacy options.
For each project, you create a new board. Tasks are organized with cards, much like a Pinterest layout, that contain sub-tasks along with due dates, progress, and which team members are involved. It’s a simpler layout than Asana and Slack, but it does provide a clear view of what needs to be done and what’s already been accomplished.
Team members are able to check-off tasks as they’re completed. Cards then show an updated progress bar so everyone knows how much is left. Color coded labels help you organize tasks, while team member photos show you exactly who is involved in different areas of a project.
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Compare Asana, Slack, and Trello, and You’ll Find That…
Knowing the best features of each project management tool is great, and allows you to see exactly how the three tools differ. Hopefully, when you compare Asana, Slack, and Trello in this guide it will make the choice for your next project a little easier.
The main differences come down to:
- App integrations
- Member communication
- Search functions
If your team needs integrations with numerous other apps and services, Slack is the clear winner.
Slack offers over 200, while Asana only offers 47. Trello comes in third with just 41. All three do offer integration with Google Drive and Dropbox for file sharing purposes.
Pricing is another stand out in the comparison. From a budgeting perspective, Trello is the winner.
The only drawback is you don’t have as much control over security. The free version of Trello offers unlimited members and projects, which could save a team hundreds or thousands. Both Asana and Slack offer free versions, but they’re more limited.
Communication is key with any project and once again Slack comes out as the winner.
The project management tool offers chat, email, video and voice calls, and a messaging system. Some of these come from app integrations, but it a does give teams a variety of options. Trello is extremely limited with communication, but Asana offers text-based conversations and messaging.
For simple projects, search tools might not be that important, but for complex projects, you’ll need detailed search features. Slack provides in-depth search based on team member, keyword, date, and more. Trello and Asana provide more basic search options.
Overall, smaller teams and businesses will probably work well with Trello and Asana, while larger teams might need the extra features of Slack.
Contribution by Crystal Crowder
About the Author
Crystal lives and breathes tech. She’s spent over a decade writing tutorials, reviews, and more on tech, business, and lifestyle sites. Her idea of fun is settling down with the latest tech and gadget news.