Growing as a company is such an exciting time – right until, of course, you realize you don’t quite yet have the infrastructure in place to make it a reality. It can feel like rushing to get things in order so that you can finally bring on more employees and expand operations, but it’s important to remember that rush is primarily because you aren’t sure what to do or where to start. To bring your entire business up to speed, you should consider bringing in a consultant who can create a personalized road map for your business. One element on that roadmap will typically be choosing an Intranet system, setting it up, and then training your staff to use it. Intranet systems are one of the most important elements of a growing business, especially if you outsource work to freelancers. To help you get this tool up and running properly, use these steps.
-
Define Your Objectives
The first step in setting up an intranet system is to define your objectives. What do you want to achieve with your intranet system? Do you want to improve communication between employees? Do you want to streamline document sharing and collaboration? Do you want to create a centralized location for company news and updates? Before you make any big investments, it’s important to understand what an Intranet system can and cannot do so that you can go in with eyes wide open. A great place to get started in understanding the possibilities and limitations of your Intranet system is with this Simpplr guide. With that information, you’ll be able to define your objectives better so you can choose the best platform, customize it, and launch it.
-
Choose Your Platform
Once you’ve defined your objectives, it’s time to choose your intranet platform. There are many different options available, from off-the-shelf solutions to custom-built systems. When choosing your platform, consider factors such as cost, ease of use, and the features and functionality that you require. You may also want to seek input from your employees, as they will be the ones using the intranet system daily.
-
Customize Your Intranet System
Once you’ve chosen your platform, it’s time to customize your intranet system to meet your specific needs. This may involve setting up different areas for different departments or teams, creating a centralized location for company news and updates, and setting up document sharing and collaboration tools.
Customization is key to making your intranet system work for your growing business, so take the time to think carefully about how you want your system to look and function.
-
Train Your Employees
Once your intranet system is up and running, it’s important to train your employees on how to use it effectively. This may involve providing training sessions, creating user guides or manuals, and offering ongoing support and assistance.
Training your employees is essential to ensuring that they feel comfortable and confident using the system and that they are able to take full advantage of its features and functionality.
-
Monitor and Update Your Intranet System
Finally, it’s important to monitor and update your intranet system continuously. This may involve tracking usage and engagement metrics, soliciting employee feedback, and making regular updates to the system to ensure that it continues to meet the evolving needs of your growing business.
By monitoring and updating your intranet system, you can ensure that it remains a valuable tool for communication and collaboration and continues to support your business’s growth and success.